With its new Microsoft Office Fluent user interface and interactive design capabilities that do not require deep database knowledge, Microsoft Office Access 2007 helps you track and report information with ease. Get started quickly with prebuilt applications that you can modify or adapt to changing business needs. Collect information through forms in e-mail or import data from external applications. Create and edit detailed reports that display sorted, filtered, and grouped information in a way that helps you make sense of the data for informed decision-making. Share information by moving your Office Access 2007 files to a Windows SharePoint Services Web site, where you can audit revision history, recover deleted information, set data access permissions, and back up your information at regular intervals.
Office Access 2007 provides a library of prebuilt database solutions to get you started quickly. View a larger image.
Quickly get started tracking information
Start working immediately with the results-oriented features in Office Access 2007:
Prebuilt solutions. The new Getting Started screen includes a variety of prebuilt database solutions. Use these applications right out of the box to track contacts, events, issues, assets, tasks, and more — or treat them like templates, and enhance and refine them to accommodate the kind of information you want to track or the way in which you want to track it. As other application templates become available from Microsoft Office Online, they will be advertised in the Getting Started screen.
Office Fluent user interface. Office Access 2007 has been updated with a fresh look that makes it easier to create, modify, and work with tracking applications (Access database solutions). The new Office Fluent user interface (UI) is context-sensitive and optimized for efficiency and discoverability. From the nearly 1,000 available commands, the new Fluent UI displays only those relevant to the task you are performing at any given moment. In addition, the tabbed windows view and a new status bar, scroll bars, and title bar give applications built on Office Access 2007 a very modern look.
Improved navigation. The new Navigation Pane provides a comprehensive view of tables, forms, queries, and reports. You can even create custom groups to organize and see all the forms and reports related to a single table.
Quickly create tables. Office Access 2007 makes it easier to work directly within a datasheet to create and customize tables. Enter information into a data cell — just as you do in Microsoft Office Excel. When you enter a new value, Office Access 2007 automatically adds a new field and detects the data type (for example, date, number, or text). You can even paste Excel tables into a new datasheet, and Office Access 2007 will build all the fields and recognize the data types automatically.
Import contact records from Microsoft Office Outlook 2007. Office Access 2007 makes it easy to exchange an individual Access contact record with Office Outlook 2007. You can import an Outlook contact record into Office Access 2007; you can also export a contact record from Office Access 2007 and save it as a contact in Office Outlook 2007.
Office Access 2007 provides the redesigned Office Fluent user interface and close integration with Outlook contacts. View a larger image.
Filter and sort data. Office Access 2007 makes it easier to filter data, bringing clarity to business questions. Different filter options are available for text, numbers, and date data types. For example, new filtering options make it easy to filter a date column for all records in Today, Yesterday, Last Week, Next Month, Future, Past, and so on. The filtering experience is consistent between Office Excel 2007 and Office Access 2007 so that you don’t need to learn a new way to find the information they need.
Office Access 2007 has made it easier to filter data, bringing clarity to business questions. View a larger image.
Work with multivalue fields. Office Access 2007 supports complex data types, so you can create columns that accept more than one value in a cell. For example, if you assign a task to more than one person, you can include both names in the cell. Windows SharePoint Services technology is compatible with these complex data types to help ensure data symmetry between the local and Web-based data stores.
Attach documents and files to your database. Your applications can hold information that is more interesting and helpful than ever before. You can attach multiple files — such as photos, documents, or spreadsheets — to individual records within the data store for easy reference. If the file isn't a compressed format, Office Access 2007 automatically compresses it for you, saving hard disk space.
Interactive forms design. Office Access 2007 features a what-you-see-is-what-you-get (WYSIWYG) forms design interface. You can design and modify the form layout in real time on the screen — and preview your form as you build it. With the WYSIWYG design interface, you can build forms very quickly, spending more time doing the work and less time on design and formatting issues.
Rich text. Bold text? Italics? No problem. Office Access 2007 provides rich text support for data stored in tables.
Editing forms in Office Access 2007 in interactive design mode is a true WYSIWIG experience. View a larger image.
Use Office Access 2007 to make sense of complexity by consolidating information into meaningful reports that facilitate informed decision-making.
Interactive report design mode editing. With new functionality in Office Access 2007, you can see how data will appear in a report while you are creating it. Using the new WYSIWYG interface, you can manipulate the report layout directly while browsing the data in the report designer, so you don’t need to run the report to see how it looks on the page. This makes it easier to create a great-looking report and saves you time.
Interactive report browse. The new report browse mode makes user reports more accessible. Use CTRL+F to find records, copy the data into other applications, and get to detailed records to edit the data. With the new filtering functionality, you can get clearer information on which to base decisions.
Group information in reports. The improved Grouping Pane provides a clear display of data groupings so that you can preview changes as you are applying them to reports. You can easily add totals, subtotals, counts, and other elements that help you analyze the data. You can also group the information in one or more layers and add subtotals.
Editing reports in Office Access 2007 offers easy grouping and editing with interactive design mode.
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Office Access 2007 enables you to gather information easily and make it available to others with more security and flexibility.
Collect data using Office Outlook 2007. Office Access 2007 simplifies the process of collecting information from others. It builds the data collection form automatically in Microsoft Office InfoPath 2007 or HTML in the body of the e-mail message. You can send that form to recipients, using e-mail addresses from your Outlook contacts or from Access itself. Office Outlook 2007 processes the incoming forms and saves the data in your Office Access 2007 data store — effectively updating the data in your tracking application immediately, without retyping.
Collect information from others by e-mail with InfoPath (or HTML) forms generated by Office Access 2007. View a larger image.
Web collaboration with Windows SharePoint Services. Web sites based on Windows SharePoint Services provide a place where your team can communicate, share documents, and work together on a project. With Office Access 2007, you can publish your Access files to libraries or move the application to Windows SharePoint Services, moving the data and front-end database to the server so that your team can interact with it easily through the browser. Forms and reports can be viewed, updated, or deleted directly on the Windows SharePoint Services site according to the established permission settings.
Track Windows SharePoint Services lists with Office Access 2007. For a richer experience, you can track information on Windows SharePoint Services lists using the Office Access 2007 client on your computer.
Work offline with Windows SharePoint Services lists. Using Office Access 2007, you can work with Windows SharePoint Services offline. If you are traveling, for example, you can maintain a local copy of a SharePoint list on your portable computer, where you can edit and query the list as though it were any other table in Office Access 2007. Forms and reports that use the SharePoint list are fully interactive — and Office Access 2007 can later synchronize the local list with the online list when you bring your portable computer back online.
Integration with Windows SharePoint Services workflow. Office Access 2007 authors can use business logic created with the workflow support in Windows SharePoint Services to build collaborative workgroup applications. Use workflow to automatically assign tasks to other users, report on project status, and help ensure that tasks are completed on time. All Windows SharePoint Services tasks can be viewed inside Office Access 2007 or Office Outlook 2007 depending upon your work style.
E-mail and RSS notifications. Users can subscribe to e-mail notifications when records are added, deleted, or changed. Additionally, Really Simple Syndication (RSS) subscriptions users can subscribe to list feeds in Office Outlook 2007.
Mobile connectivity. Windows SharePoint Services lists can also be accessed through mobile phones, so remote users can stay current on changing business information.
PDF and XPS support. With Office Access 2007, you can save a report as a Portable Document Format file (PDF) or in XML Paper Specification (XPS) format for printing, posting, and e-mail distribution. By saving your report as a PDF or XPS file, you capture report information in an easily distributed form that retains all your formatting characteristics yet does not require others to have Office Access 2007 to print or review your report.1
1 You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in.
Moving your Office Access 2007 application to Windows SharePoint Services enables browser access to information.
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Office Access 2007 makes it easier for you to meet your information management needs with improved data transparency in a manageable environment.
Improved security. To make Office Access 2007 even safer and more consistent with other 2007 Microsoft Office system programs, Office Access 2007 includes improved as well as new security features. Unified trust decisions are integrated with Office Trust Center. Trusted locations make it easy to trust all databases in security-enhanced folders. Conversely, you can load an Access application with code or macros disabled to help provide a safe experience.
New functionality in Office Access 2007 enables you to track records and see who created, edited, and deleted records.
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Data auditing. Without requiring IT support, you can easily migrate data from your local database file to a server with Windows SharePoint Services — which your organization’s IT professionals can manage, help secure, and back up according to your organization’s policies.
Revision history. New functionality enables you to track records and see who created, edited, and deleted records. You can also view when the information was modified and roll back data edits if necessary.
Permission setting. Using Windows SharePoint Services, you can manage which users have access to your data and assign limited reading permissions or full editing rights.
Recycle bin. You can recover data mistakenly deleted using the recycle bin feature in Windows SharePoint Services.